HR and Systems Administrator

Big things are happening at Topps Group. As Britain’s largest specialist tile retailer, selling only the very best quality on-trend products, £1 of every £3 spent in the UK domestic tile market is spent with us. We’ve got 300 stores and have just hit record sales of £247m across the Group. And we’re as big on career opportunities as we are on outstanding service and great value. After all, it’s brilliant, friendly, knowledgeable people that make us special. Right now, we’re on a journey of exciting growth, as we build on seven consecutive years of success – there’s never been a better time to join the Topps Group.

We have an exciting vacancy within the HR team as a HR and Systems Administrator! This role will provide HR administration and systems support across all transactional processes from colleague recruitment to the leaver process.

Key Accountabilities 

• Ownership of HR administration from recruitment to leavers in line with defined administrative tasks – ensuring accuracy at all times and adherence to GDPR
• Manager the contract production and onboarding for new starters ensuring all Right to Work documentation is checked and compliant as per the relevant guidelines.
• Track Right to Work and colleague visa’s and follow up with any expiring and escalate non-compliance.
• Provide as needed data around colleague changes that are administered such as secondments and promotions
• Other ad hoc duties as required to support HR team e.g., HR team meeting support, support to HR Director and HR Leadership team and administrative and project support.
• Support with MyView inbox providing first line advice such as resetting of MyView passwords.
• Support with the shared services inboxes providing first line advice  
• Management of HR Invoicing process including raising PO’s on dynamics
• Support with Reward and Benefits administration including uploads of new starters to benefits platform.
• Ad-hoc reporting for HR Team
• Support HR Coordinator with the production of contracts and letters relating to colleague changes

Knowledge, Skills and Experience Required:

Essential

• Excellent planning, organisation, time keeping and communication skills
• Previous administration experience
• Strong attention to detail, numerate and analytical
• Can do, proactive approach – used to identifying opportunities for improvement
• Microsoft Excel and Word skills to an intermediate standard
• Proactive and able to work on own initiative with minimum supervision
• Discretion and confidentiality
• Excellent interpersonal skills with an ability to build strong working relationships and gain the trust of colleagues through professional service provided

Desirable

• Basic knowledge of systems or packages (Resourcelink)
• Knowledge of the colleague life cycle
• A CIPD qualification or experience at Undergraduate level

In a culture where hard work is recognised and great results are rewarded, you can look forward to a company bonus that will give you a share of our success - up to 20% of your base salary.   Then there’s a generous staff discount, a Share Save scheme, pension and life assurance, a holiday allowance that increases with length of service and a wide range of other benefits. Plus, hybrid working (2 days a week from home), free on-site parking (with electric vehicle charging facilities!), generous discounts on products and services and more. A lot more. We’re committed to promoting talent from within too, which means you’ll be well-supported to build a rewarding career with an individual development plan and lots of training on offer.